Marketing & Visibility Opportunities Confirmation Form

SATELLITE SYMPOSIA GUIDELINES
“Satellite Symposium” refers to any activity that is deemed educational in nature and is independently organized and offered by another organization.

APPLICATION SUBMISSION PROCESS AND DEADLINES Please submit the official NASBS Satellite Symposia Application and a proposal. The proposal should include the title of the program and presentations, learning objectives, proposed speaker names, target audience and invitation process. Please note that time and space are limited. Application Deadline: October 25, 2019.

CRITERIA FOR ELIGIBILITY
Acceptance of the proposed satellite symposium will be based on educational content. The satellite symposium must meet the following criteria:
-Provide high-quality information that practicing physicians and surgeons need to provide improved patient care
-Offer balanced information and provide an objective viewpoint of the subject matter presented

The Organization must:
1. Fulfill any funding obligations
2. Hold NASBS harmless from any and all claims that may result from the meeting

NASBS reserves the right to:
1. Limit the number of industry organized events
2. Consult with the organization to assure appropriateness of any activity outcome

SCHEDULING
The following times are available:
-Thursday, February 6, 2020, 6:00 pm – 8:30 pm
-Friday, February 7, 2020, 7:30 pm – 9:30 pm

Upon receipt of support confirmation form with payment information, a representative from the NASBS office will be in touch with you to confirm the date and time of your symposium.

MARKETING
NASBS encourages independent promotion of approved symposia. All marketing materials must be approved through NASBS prior to release and distribution. Commercial displays will not be allowed in the meeting room at any time. Signage at the hotel will be allowed only on the day of the symposium. Signs are limited to two in front of the session room, two hours in advance of the symposium.

NASBS will promote the program in the following methods:
1. Symposia information is provided in the Advance Program (on the website) and the Final Program (in the meeting app and website)
2. To assist with your marketing efforts, NASBS will provide a pre-registration mailing list

Financial Considerations-Direct Costs:
All organizations will be responsible for the management of their event’s logistics and payment of direct costs associated with promotion, presenters, catering and audio-visual equipment & labor. Upon NASBS approval of the satellite symposium, the symposium provider will be invoiced for the total due. Payment is expected within 30 business days of invoice issuance.

Pillar Wraps
Wrap the pillars outside of the entrance to the scientific session room. You may choose to wrap one or two pillars. Your company branding and message will be prominently displayed as attendees make their way into the scientific sessions each day. Contact NASBS Management for specs. All artwork must be approved by NASBS management prior to production.

Charging Station: $2,500 + Production
Gain extra visibility by sponsoring the charging station for mobile devices. The station will be located in the Registration area, making it highly visible to attendees as they take advantage of the opportunity to charge up their devices throughout the meeting.

Meeting App Advertising
Put attendees in the palm of your hand by advertising on the NASBS Meeting App for mobile devices. Opportunities will include banner ads, extended company descriptions for exhibitors, inclusion of media items for exhibitors and more.